Privacy Statement

Sellafield Ltd Careers – Recruitment Privacy Statement

This Privacy statement explains what to expect in relation to personal information collected about you which is handled and processed by Sellafield Ltd Careers.

Sellafield Ltd is a company registered in England under Company number 1002607 with its registered office at Hinton House Birchwood Park Avenue, Risley, Warrington, Cheshire, United Kingdom, WA3 6GR.

The applicant tracking system that is used on the Sellafield Ltd Careers website is Talent Link, which is provided by Lumesse. Sellafield Ltd is the data controller for this information.

We acknowledge and agree that any personal data of yours that we handle will be processed in accordance with Data Protection law.

The information we will collect from you during our application process:

The data you provide is being collected solely for purposes of processing your job application. By completing our online application form you will be consenting that Sellafield Ltd can use your data in this way, for any part or stage of our recruitment processes. This may include (dependent upon job opportunity) supplying your data to an assessment test providers, for example, you may be asked to complete a numerical and verbal aptitude test before your interview, therefore our third-party provider would be required to contact you regarding this. In these circumstances your data will not be transmitted beyond the European Economic Area (EEA) and your data/results will only be used to process the job application in question.

The following personal information is collected and processed if you choose to apply for an employment opportunity at Sellafield Ltd.

  • Your name
  • Your preferred name
  • Your address
  • Your email address(s)
  • Your telephone number(s)
  • CV Document / Your work history
  • Other related documents you may provide us, such as education or training certificates.
  • Your membership to any professional institutes/societies
  • Your previous employment details with Sellafield Ltd/BNFL
  • You citizenship status (right to work in the UK)
  • Diversity and Equality information (optional)

Within our Diversity and Equality questionnaire, you will be asked for certain pieces of personal information which are classified as Sensitive Personal Data, as defined in Data Protection Law. If you decide to give us this information as part of your application, it will not be used to process your application in any way, and will not be used within the decision making process in relation to your job application. It will be solely used for human resources reporting purposes, in some instances there may be statutory reporting requirements reinforcing this.

The following special categories of personal information that may be asked during the application process may include; Disability, Ethnic Origin, Religion, Sexual Orientation.

In the above circumstances, when asked for this information you will be able to select ‘prefer not to say’ or similar in relation to these questions. It is your right not to give us this information but use ‘prefer not to say’ instead.

The above information will have been provided by you, or in some cases, by a third party who we partner with such as; a job board website (Example – CV-Library, indeed, Linkedin), or a recruitment agency. In the cases when your information has been supplied from a third party, we will ask for your consent to store your data within our Applicant Tracking System – Lumesse.

Further personal information will be collected if you are successful for an employment opportunity at Sellafield Ltd; all employees at Sellafield Ltd are required to successfully obtain security clearance and complete a medical. This includes:

  • Date of Birth
  • Nationality
  • Place of Birth
  • National Insurance Number
  • Proof of identify – Original documents, usually passport, original birth certificate and driving license will need to be presented to Sellafield Ltd to verify your identify. Copies of these will be required for your security clearance. If you do not have all of the above, Sellafield Ltd will advise on other forms of suitable ID.
  • Your employment / unemployment and education history for the last 3 years.
  • Permission to contact your previous employers/education to verify your history.
  • Time spent overseas – if 6 months or more in the last 3 years.
  • Copies of any work permits or visas if required
  • Outcome of criminal record checks (Disclosure and Barring Service)
  • Outcome/results of medical check
  • Bank details (to pay you directly)

How we will use your personal information:

The above information is used to identify your suitability for an employment opportunity at Sellafield Ltd. The information may be used in the following ways:

  • To understand your right to work in the UK
  • To review your CV / Work history against the job description to understand if you are suitable for an interview
  • To contact you regarding the outcome of your CV review
  • To invite you to complete an aptitude test (your information will be passed to a third-party – see further detail below).
  • To invite you to attend an interview
  • To inform you of the outcome of your interview
  • If successful, to provide you with relevant documents relating to your offer, to begin the security clearance process and medical process.
  • To initiate the security clearance process with Sellafield Ltd Vetting team.
  • To initiate your pre-employment medical with Sellafield Ltd Occupational Health team.
  • To formally offer you a position at Sellafield Ltd (on completion of successful security and medical clearance).

Aptitude Testing / Assessment Test providers:

In some instances candidates are required to complete an aptitude test or assessment test that is relevant to the employment opportunity they have applied for.

Sellafield Ltd will provide your contact details to third-party aptitude test providers (such as, Saville, SHL, Talent Lens) when required in the recruitment process so that the test can be sent directly to you to be completed.

Your data will be removed from the third-party suppliers system within 12 months after your application has reached a complete stage. For example, this would be upon achieving successful status, or being rejected after interview.

How we will contact you

When making an application for an employment opportunity at Sellafield Ltd, you will provide us with a telephone number (mobile), address and an email address. The Resourcing team may contact you on any of the following methods to provide you with an update on where you are in our recruitment process; email, phone call, SMS. Please contact us if you wish not to be contacted on any of the above methods; NSBS.Resourcing@sellafieldsites.com

Who will view your information?

Your CV, application and related documents will be shared with the prospective hiring manager(s) of the campaign/employment opportunity you have applied against. It will also be viewed by the Sellafield Ltd resourcing team who will process your application and communicate with you throughout each stage of the recruitment process.

Retention of your data

Your data will only be held in accordance with our data retention policy. Please see below our retention periods for your data.

Application form information – The data which you provide in your application and consent to, is stored for a period of no longer than 12 months from the time your application reaches a completed stage. For example, this would be upon achieving successful status, or being rejected after interview.

Data Protection Rights

Right of Access

You have the right to request copies of the personal information that Sellafield Ltd hold about you. There are exemptions, which may limit the information we can share with you.

Right to Rectification

You have the right to request rectification of any personal information we hold about you, if you think it is inaccurate.

Right to Erasure

You have the right to request the erasure of the personal information that Sellafield Ltd holds about you; this request can only be actioned in certain circumstances

Right to Complain

If you have any concerns with regards to Sellafield Ltd’s processing activities please contact us at Data.Protection.Team@Sellafieldsites.com.

If you remain dissatisfied, you can make a complaint to the UK’s supervisory authority, the Information Commissioners Office. Please follow this link for further information on how to do that https://ico.org.uk/make-a-complaint/

Our Data Protection Officers Contact Details

Sellafield Ltd’s Data Protection Officer is Mike Gater. You can contact Mike at Mike.J.Gater@sellafieldsites.com or via postal address:

H360

Hinton House

Risley

Warrington

WA3 6GR

For correspondence sent via post please mark ‘Data Protection Officer’

Contact

Data Protection Team – Data.Protection.Team@sellafieldsites.com

Sellafield Ltd Resourcing Team – NSBS.Resourcing@sellafieldsites.com

Freedom of information requests – enquiries@sellafieldsites.com